Vehicle Operation

This application allows the dispatcher to clearly and simply manage information associated with the operation of a motor vehicle, but mainly it is possible for other users to reserve a vehicle for a given period of time. These applications, together with prefilled travel orders, are sent to the manager for approval, and after a business trip the user is able to fill in the travel order and account for the business trip.

Basic functions of the application:

• Vehicle records
  EvidenRecords of basic data on vehicles such as type, color, brand, etc., as well as tire type, changes, service, validity of inspection stickers, insured events, option of uploading photographs, etc…
• Paperwork
  Possibility of filling in comprehensive statements at time intervals (usually monthly or quarterly) with data like how many kilometers were traveled and by whom, how much was spent on fuel, service, etc.
• Application
  Possibility for a company employee to fill in an application for a car, with choice possible only from available cars, with existing applications being clearly displayed in the calendar.
• Blocking
  Possibility of blocking a car for a period of time, e.g., for service, etc.
  Not all cars are for employee use
  A person is assigned to be responsible for each car, and it is also possible to make a car invisible from the application system.
• Approval by manager
  An application to use a company car is subsequently for approval to the relevant manager, and the manager can be represented temporarily or permanently.
• Filling in travel orders
  A travel order is a part of an application for a car, so there is less work filling an order in, because basic data are taken by the system from the application, information both on the drive r and on co-travelers. After a business trip has been completed it can be accounted for. A travel order need not be connected to an application for a vehicle; a travel order can also be filled in in the event another means of transportation is uses.

Main benefits of the product:

• An ongoing overview of the availability of company cars.
• The histories of the car and the driver.
• Clear records of cars and the paperwork associated with operation.
• Clearly defined workflow of applications, possibility of completion and approval by representatives.
• Quick and easy completion of travel orders, for drivers and co-travelers alike.
• Possibility of completing a travel order without a tie to a car as well.
• Possibility of adaptation and growth – the system is open and modular, which allows its modification precisely for the customer’s needs as well as its expansion in the future.

Main parts of the product:

• overview of applications as a clearly laid out calendar
• completion and approval of applications for company cars
• approval workflow of applications and travel orders
• completion of Travel Orders for business trips
• blocking cars
• records of cars’ charts including servicing and insured and other events