Filing service

This product is intended for simplifying and improving the quality of the administration of files in the organization’s agenda. It provides a comprehensive solution for keeping records of documents and monitoring their life cycles in the organization. It records documents received by and sent by the organization in both written and electronic form, including communications through a data mailbox. It ensures the management of documents, passing of documents among organizational units and workers, and their archiving and destruction.

Main benefits of the product:

• Up-to-date - meets all current legislated requirements placed on the execution of a filing service.
• Universal use - a unified method for managing documents throughout the organization.
• Flexibility - easily adapted to the organization’s current filing rules.
• Reliability - all records on and processing and circulation of documents, including relevant  deadlines, are controlled by the system.
• Ease of operation - documents are presented to the user in the form of graphical forms that are clearly different, operation is intuitive, and extensive help is a part of the product.
• Open solution - the system grows together with the organization.

Main parts of the package of applications:

• Posting log - this ensures comprehensive records of written materials, on paper, in electronic form, or even oral postings. It allows records to be kept on documents delivered to the organization or of the organization’s creation, attachment of a document for transfer to a specific department or worker, the circulation of documents to be monitored up to their disposal. At any time it is possible to determine the status and in which department a document is momentarily found. An outstanding overview of all documents is provided by individual views depicting documents in accord with well-considered selected documents.
• Filing Room - records of documents are kept in the filing room, but also retention periods are also monitored according to retention symbols, or document loans.
• Mailing Room - keeps records of mail to be sent, automatically numbers items, prints lists, etc.

Types of filing services:

• We offer several types of filing services for organizations that differ in extent, use options, complexity, and, of course, price. But each filing service meets the basic requirements, and an individual approach and tailoring of the application to the needs of your organization is a matter of course.

Possibilities of connection with other applications:

• Internal/external directories
• Data storage
• Ivestment plan
• Records of orders
• Records of invoices
• Records of contracts
• and others…